Primary Function of Position:

Responsible for the end-to-end organization of European marketing events and trade shows.

Roles and Responsibilities:

Plan and coordinate marketing events and programs (in-person, virtual and hybrid) for the European Marketing Team
Liaise with internal and external stakeholders to ensure smooth preparation, execution and follow-up of events
Act as primary point of contact for all event-related logistics (booking forms, sponsorship contracts, communication, project planning)
Support mobile system reservation, delivery and pick-up with transportation partners
Create and manage vendors and Purchase Orders (POs), and follow up on invoices
Ensure compliance requirements are met, including sponsorship agreement, HCP contracts and travel coordination
Track and manage budgets for each event, providing regular updates
Submit and or create Marcom asset requests and follow up on delivery
Collaborate with stakeholders to update the Sales and Marketing Calendar on Salesforce.com
Leverage digital and AI-powered tools to optimize event processes, reporting, and content activation

Required Knowledge, Skills, and Experience:

Minimum of 3 years’ experience in congress and event organization, preferably in the medical industry (pharma or medical device)
Bachelor’s degree or equivalent experience in marketing, event management, communication
Fluent in English and French; additional languages are a plus
Strong project management skills with ability to prioritize and manage multiple tasks in a high-pace environment
Excellent interpersonal and cross-functional collaboration skills
Vendor negotiation experience preferred
High attention to detail and reliability
Strong knowledge of MS Office tools, with advanced Excel skills (data tracking, reporting, dashboards, analysis)
Comfortable using AI-powered tools to enhance productivity, content development, and operational efficiency
Experience working in an international / US-based organization is a plus
Willingness to travel (up to 30%)

#LI-hybrid

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

U.S. Export Controls Disclaimer: In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees who are nationals from countries currently on embargo or sanctions status.

Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government’s licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan (“TCP”) (note: typically adds 2 weeks to the hiring process).

For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee’s start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes.

This position may be filled at a different job level than listed here depending on
business need and/or on the selected candidate’s experience, knowledge and skills.
Compensation will be based primarily on the job level at which the role is filled and the
candidate’s qualifications, consistent with applicable law.

Marketing Events Coordinator

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